• Shop
  • Contact
  • Online course login
  • Cart

Join the team

Parentshop is a Byron Bay based training organisation with a national footprint. We work across three sectors: education, community organisations & direct to parents. We’ve been in business for 15 years and we are growing. Looking for a sea-change? Looking to use your experience to provide meaningful change? We're always looking for talented individuals to join us in our Byron Bay office. Email us at communications@parentshop.com.au

Hands together

Open positions

Executive Assistant

Byron Bay, NSW

Posted on the 16th May, 2022

Executive Assistant to the Director  - $32.83 per hour - full-time hours.

Parrentshop is a leading-edge and fast-paced training company holding events across a range of locations in Australia.  We are looking for a detailed orientated member of staff to join our small and dynamic team. 

Our business has recently undergone a significant transition from being a largely face-to-face training event business to a more platform-based training business. In the near future, we hope to expand the use of our IP into digital space, seeing it realised in more markets. This will involve us reimagining what we are currently doing, holding a large number of ‘live’ events, to developing a digital strategy towards more online events and training.  As a result, we are growing and evolving.

Our events work across three sectors: education, community organisations & direct to parents. We’ve been in business for 15 years and we are growing! 

THE ROLE

We are currently seeking an experienced Executive Assistant to support the Director of the business and the organisation as a whole, by providing high-level administrative assistance and organisational support.

This role will see you wear a number of hats during the day! You will manage a busy diary, prepare communication on behalf of the director, be on top of corporate governance requirements, schedule and prepare meetings, document minutes and action items accordingly. 

You will also be responsible for diary management, the filtering of enquiries both internal and external to the director. You will be tasked with typing and preparing content for presentations, newsletters, blogs, and other documents as directed.

At times you may be required to support the other team members in their roles at various busy times. You will be the office go-to for questions and queries and the person people will seek out to resolve issues.

Responsibilities

  • It’s a broad position supporting a busy directorwe’ll give you a job description to start off with, however, you will need to be across ALL aspects of the business

  • Provide high-level executive support to the director and ensure corporate governance responsibilities are taken care of.  

  • Manage a constantly evolving calendar and busy inbox 

  • Assist the team with communication, project requirements, and deadlines for upcoming presentations or events

  • Coordinate internal and external meetings for the director

  • Book domestic travel for the director

  • Act as a trusted business partner and gate-keeper and take on additional projects and duties as the role evolves

 ABOUT YOU

To be successful, you will have proven experience as an Executive or Personal Assistant or high-level administrator, exceptional organisational, administrative, and time management skills, and a high-level proficiency in all Microsoft Office Suites.  You will have experience in scheduling and managing meetings in Zoom. 

You are a strong communicator with a natural ability to connect with various stakeholders in written and spoken forms as well as an ability to engage with the right people at the right time to get things done. 

Equally important in this role will be your strong problem solving and the ability to use your initiative in an autonomous environment when required. 

Skills & Experience

This is a new and varied role that you can make your own. We do however have a few things that we are looking for:

  • Exceptional organisation, prioritisation, and time management skills are essential. 

  • Ability to understand business priorities and manage the workflow for the director. 

  • Strong communication skills in all forms including written, oral, email, and on the telephone (very important!)

  • We are looking for a doer – once a meeting has happened, we need someone that will make sure the action items get completed. 

  • Be a person that knows what needs to be done and do it before you get asked.

Please send your resume and a cover letter outlining your skills in the above five areas to michael@parentshop.com.au by: 27th May 2022.

Enquiries can be made to, Hayley Cravigan, on 02 6680 8910.

Courses

Join the Parentshop family!

Subscribe to our mailing list and we'll let you know when we announce new courses or training material.

Copyright Parentshop 2021